Code of Conduct

Phiddal seeks to provide an inclusive, welcoming, fun, and safe gaming environment and community. We do not tolerate harassment in any form. Discriminatory language and imagery (including sexual) is not appropriate for any venue, including gameplay sessions and any community channel such as the Philadelphia Area D&D Facebook Group or Discord server.

Phiddal Organizers have the power and the duty to investigate all reported incidents of harassment and to remove confirmed harassers from Phiddal venues, both physical and virtual.

Dungeon Masters have the power to ask players to leave the table and must notify Phiddal Organizers of any incidents at their tables

Harassment is understood as any behavior that threatens another person or group or produces an unsafe, uncomfortable,  or non-inclusive environment. Harassment includes but is not limited to offensive verbal or non-verbal comments or expressions related to:

  • age
  • body size
  • disability
  • gender, including gender expression or identity
  • photography or recording without consent
  • inappropriate physical contact
  • physical appearance
  • race
  • religious beliefs
  • displaying sexual or discriminatory images in public spaces (including online)
  • sexual orientation
  • intimidation (physical or verbal)
  • stalking, following
  • sustained disruption of talks or other events
  • unwelcome sexual attention

All attendees, speakers, sponsors, exhibitors, staff, and volunteers at Phiddal events are required to refrain from harassment of others.   Any person who is making an event or online venue unsafe, unwelcoming, or uncomfortable for anyone other person and is removed or  banned will forfeit any of their event fees if applicable.

We expect all participants to follow these rules in all Phiddal event venues, Phiddal social events, community gatherings, and online communication channels.

We value your participation in the Phiddal community, and your efforts to keep Phiddal a safe and friendly space for all participants.

1. Incident Reporting

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please first consider informing the offender that their behavior is problematic and that you would like them to stop. Oftentimes, the offending behavior is unintentional, and the accidental offender and offendee will resolve the incident by ceasing the behavior and/or apologizing.

If you believe that bringing up the incident with the offender will have negative consequences or are not comfortable doing so for any reason, then please inform any or all of the following:

Your Dungeon Master, an organizer of the Phiddal event you are attending, or a member of the Phiddal Organizers about the incident.  You may also make an anonymous report via email or phone to Phiddal Organizers if you wish.

Phiddal event organizers will help participants contact security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.

2. Incident Resolution and Escalation

If the offender insists that they did not offend, or if the offender continues the harassment after being asked to stop, then you will need a third party to step in. If you are at an convention, game session, or other event, tell your Dungeon Master, or find an event organizer or staff person and let them know about the incident. If you are on a Phiddal website, please email or message an organizer of the relevant Phiddal online group or a member of the Phiddal Organizers.

3. Incident Investigation

Phiddal Organizers are obligated to investigate thoroughly any reported incidents of harassment, seeking private accounts of the incident from all concerned parties.

If an incident of harassment is reported, Phiddal Organizers will conduct an investigation. If they determine—to the best of their ability, and in their sole discretion—that a participant has violated this Code, they may take any action they deem appropriate, see Incident Sanctions below.At their discretion, Phiddal event staff may contact venue security and/or local law enforcement. To protect all parties involved, Phiddal will not make detailed public statements about Code of Conduct incidents.

4. Incident Sanctions

Participants asked to stop harassing behavior are expected to comply immediately.  If a participant engages in harassing behavior, organizers may take any action they deem appropriate, including warning the offender, expelling the offender from the Phiddal event, or banning the offender from the Phiddal user community.

Concerns will be documented and relayed to current and future organizers, who will take the information into account when selecting speakers, dungeon masters, venues, and exhibitors for future events.

Specific sanctions may include but are not limited to:

  • warning the harasser to cease their behavior and that any further reports will result in other sanctions
  • requiring that the harasser avoid any interaction with and physical proximity to their victim for the remainder of the event
  • requiring that the harasser immediately leave the Phiddal event and not return
  • not allowing a person who violated the policy to attend future Phiddal events
  • removing immediately any event volunteer, exhibitor, venue, or Dungeon Master responsibilities and privileges the harasser holds and barring the harasser from volunteering for future Phiddal events

5. Contacts

Email address for organizers – PhillyDNDOrganizers@gmail.com

Phone number for conference security or organizers – TBD

Local law enforcement – 911

Local emergency — 911 emergency.

Be nice. Any complaints should be made to PhillyDNDOrganizers@gmail.com, who will take any steps necessary to correct the situation. If you are in a serious and dangerous threatening situation, call 911.

Download a PDF Copy of this Code of Conduct here to display at events and venues.

*Based on the Code4Lib Code of Conduct and the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.

Last Updated March, 2019